List of Documents Required for Diplomatic/Official Passport
Please submit one copy of the following documents:
Serial No. Documents
1 Applicant Official Identity (ID) Card (or that of the Head of Office)
2 Certificate issued by the Head of Office.To download the certificate format click here.
3 Official Request Letter from Forwarding Officer. To download the Request Letter format click here.
4 Political/PMO Clearance Certificate, if applicable
5 For Existing Passport (if any):
  • Diplomatic/Official Passport (i.e. in Re-Issue applications): Original Diplomatic/Official Passport for cancellation.
    • If the same is kept in the safe custody of the Ministry of External Affairs (MEA), bring the original Surrender/Safe Custody Certificate.
    • If the same has been cancelled by MEA, bring the Original Cancellation Certificate.
  • Ordinary Passport: Certificate of Safe Custody (in applicant's department).
    (Non-disclosure of already held passport(s) is an offence under Passports Act, 1967)
  • Official retiring in less than six months from the date of application, is required to give an undertaking from his/ her office that he/ she will surrender dip./ off. passport to his/ her office immediately after return.
Note :The documents should be placed in the following order:
  1. Printed copy of online filled application form
  2. Political/PMO Clearance
  3. Copy of Identity (ID) Card
  4. Certificate from Head of Office
  5. Request from Forwarding Office
  6. Other Relevant Documents